Intranet Homepage Best Practices Solutions

A sitemap sets the infrastructure of the website. It reflects the organizational structure of the business with each department having their own specific navigation home page followed by a series of sub-pages. Intranet is a large archive of content and rich media files to navigate through. Many at times it happens that the needed information is not readily available to the employees. A Sitemap is essentially a file where you could provide information about the pages, videos, and other files of your site, and the relationships amongst them. A sitemap also offers important information about the pages like when the page was last rationalized, how frequently the page is upgraded, and any alternate language versions of a page. Not just pages, but site map can be used to store data about videos and images as to their category, type, licence and running time (for video).

Every user may use different devices some may use laptops some may use a tablet or a mobile device. Your Intranet platform should be compatible with all the devices and ensure that the navigation area fits the screen for both landscape and portrait viewing for maximum engagement.

Keep on Updating!!!

As Bill Gates said in 90s “Content is King”, it is still true.
May it be for a website which is competing with other on a broad spectrum or an internal intranet site.

If there aren’t any updates on the intranet, the employees will slowly start losing interest on the platform and would miss some important updates. On the Contrary, if the content is being updated on regular intervals, employee is more likely to check for those updates. From a psychological perspective, employees are likely to interact more if they are somehow benefited by it. Therefore, if the employees are rewarded certain points for their engagement, they likely to be more motivated to engaged within the content this is often called positive reinforcement.

If your company constantly holds variety of events and seminar, then intranet can be a great platform.

Company can display all the events and seminar and the employees can plan their schedule accordingly.

Engagement is not only about reacting to the post and giving feedback or filling form or applying for a new position.

Some other engaging calls to actions are welcoming a new hire, subscribing to a new training program, congratulating someone else’s achievements, giving feedback on new product releases, inviting colleagues to attend webinars or special events, etc.

Engagement is a collaborative process, which basically means that there should be input from both the ends.

It means that the employee as well as employer should collaborate in the process of having a lively feed on the intranet dashboard. If the responsibility of updating feed falls on just one entity generally an HR personnel, then it drastically limits the variety in content. If only one entity is supposed to update the intranet post and others only read and react, then it’s not a collaborative and interactive platform. To have an interactive and collaborative platform employee should be able to contribute relevant content on the intranet as well. After all, it’s Company intranet and they ought to have a voice.

Simplicity is the key to success.

Keep your designs simple. Don’t overload your Intranet with Java, multimedia, and other memory hogs. Intranet is essentially a digital workspace for employees, flashy animations and media-rich pages would impact the page load speed and would also make it quite difficult for the employees to navigate the intranet and find the information that they want. Intranet pages should be downloaded quickly and be designed for those users with the slowest access speeds