HR Intranet Best Practices Solutions

However, intranets now offer more functionality including document management and business bulletins. The most cutting-edge intranets are equipped with a social experience where users can like, share, and comment on material and are designed for an increasingly remote and hybrid workforce that is only becoming younger.

These qualities are essential for every intranet today:

• Aspects resembling social media
• Modern style
• Uninterrupted user experience

An intranet must have a contemporary user interface that resembles other technologies that staff members frequently use. ‘Poor user experience’ and style, obsolete content’ are frequent criticisms of older intranets. When given the option, the majority of employees choose not to utilize out-of-date software because they do not want to.

The capacity of intranets to foster genuine collaboration varies. Each platform promotes and rewards conversation in a special way. As a result, they are not all equally useful for spreading important news. Keep in mind that 90% of your employees must check the intranet to view the news that is posted there. Your team can still get the data they require when they require it because of:

• Complete investigation
• For documents, set aside space
• Spaces for all kinds of activities

They also receive a social feed with information about the business, employee successes, peer recognition, and more. Your employees will enjoy the social aspects of the intranet experience, which will keep them coming back and boost engagement.

A truly effective intranet won’t be created and implemented overnight. It’s a lengthy procedure that needs to be guided at all times. Your firm can create a strategy to move from where you are now to where you want to be in terms of intranet strategy by creating a roadmap of your goals and milestones. Your particular set of circumstances will determine what those objectives and timescale should resemble.

The user will initially encounter your intranet’s homepage. It should entice them to look around right away. The user should be given a concise, high-level overview of just the most important facts and current events. All of these things will be easily usable on a successful intranet. As a result, don’t let unnecessary information clutter up your homepage. When a user initially logs in, many traditional intranet solutions’ cluttered homepages overwhelm them. The likelihood that a user will stick with the software decreases if they are not immediately engaged. Modern intranets require a “smart homepage,” one that is personalised for each user and draws them in with social elements. Equally significant are the intranet’s navigation and design. Every page should make it immediately apparent what it is about and what you can do there.

The future of remote work has already arrived; it is currently a reality. It also won’t be going away any time soon. Although the COVID-19 epidemic served as the impetus, it is evident that many people in the information economy saw remote and hybrid work as a necessity rather than a benefit. Given these facts, a corporate intranet designed for workers who work on-site and nearby no longer makes sense. Instead, it’s crucial to have an intranet that is designed for remote work. Make sure the software is simple to access without requiring a corporate device as a first step. Employees may access your intranet from any location and on any device thanks to cloud-based (SaaS) software.

It’s no longer optional to be mobile-friendly. Mobile devices generate more online traffic than PCs do. Nowadays, people aren’t confined to their desks or even to their workstations. Meet your employees where they are and make sure they can access your intranet on their phones and tablets if you want it to be used daily. Choose an intranet that has a mobile app specifically for it, exactly way your staff uses an app to access Facebook or Instagram rather than a mobile browser.

When implemented properly, an intranet can have a significant positive impact on your company culture. An effective business culture is built on healthy communication, which is at the heart of intranets. Your intranet can be used in a variety of ways to strengthen your culture. Consistent intranet postings will keep everyone in your firm updated. However, it can be so much more than just sharing information! Focusing on increasing engagement is the next stage in creating a fantastic place to work after you’ve got your workplace communication under control.

A social intranet is a wise choice for privacy-related concerns as well. Employees can better distinguish between business and personal life by keeping communications on the intranet rather than a larger social network. They will feel more at ease, which will lead to greater participation.