Digital Workplace
Why digital workplace?
- Putting people first –the impact on employees is what makes the digital workplace important.
- A technology layer — advances in technology are driving changes in the digital workplace, and this is what makes it a current issue.
- Management and design – proactively developing a digital workplace means addressing it as a whole and coordinating between technology, process, departments, and people.
A Digital workplace is a secure internal network that supports communication, collaboration, information sharing, and work procedures among employees. Modern intranets frequently incorporate social media tools that enable staff members to blog, comment, share, discuss, and collaborate effectively.
The major goals are to promote effective, open, participatory, and inclusive communication as well as to simplify staff collaboration, information-finding, and knowledge-sharing. In the end, this will increase productivity, organizational cohesiveness, flexibility, and efficiency.
An Digital workplace site is a website that is housed on a private network and is only available to people who have been authenticated, such as the staff of a company or organization. Users can use numerous work tools, participate in discussions, work on projects with others, share their knowledge and ideas with the entire company, search for internal information and coworkers, and much more on the website.
The most effective platform for intra-organizational communication and the exchange of knowledge, skills, and tools is an intranet. The majority of organisations use it as a focal point for internal collaboration, making it simple to access workspaces, tools, teams, files, project templates, etc. It is also much simpler for users to access and locate anything they need to carry out their work responsibilities when all information, papers, media files, tools, and other resources are gathered in one location. Additionally, “one single version of the truth” can be produced by centralising news and other information in one location and enforcing complete openness. This increases the information’s dependability and credibility, which eliminates needless misunderstandings, false information, and poor decisions based on faulty information.
An Digital workplace is primarily used to: Disseminate business and organizational news; Connect staff members and allow effective internal communication; encourage the well-organized storage, accessibility, search, and exchange of documents and other files; Facilitate and improve internal teamwork; promote employee engagement and organizational cohesion.
An intranet can be a cloud-based solution or an on-premises solution that is deployed on a local web server within the business or organization. However, both technologies offer limited user access, for example, enabling only workers of a corporation to enter. A cloud-based intranet can be accessed just like any other website on the internet, making it slightly simpler to use while away from the office (albeit you must log in using various security/authentication options). Using so-called VPNs, or Virtual Private Networks, many organizations and businesses also make their on-premises intranets accessible to users through the Internet.
A business intranet is a secure communications tool created to support a company’s employees’ everyday tasks and communication requirements. Its main goal is to make internal communications and collaborations as effective and seamless as possible, while also guaranteeing a positive scaling culture and strong employee engagement.
Without an Digital workplace, internal communication frequently consists of a mix of verbal announcements made during sporadic and scheduled group meetings, SMS messages, chat messages in compartmentalized collaborative spaces, and emails. Maintaining consistency and universal access to information at the same time is challenging. However, you may get rid of these ineffective channels and inconsistencies in the information-delivery process using an intranet. An intranet can also act as a central location for internal communication, providing quick access to project templates, collaboration spaces, tools, teams, and other resources. Additionally, centralizing all data, documents, media files, tools, and other resources increases user productivity by making it much simpler for them to access and find resources.
An intranet software application facilitates the creation of a secure, private network and communications platform that is only accessible to people who have been authenticated, such as employees of a firm. An intranet platform is typically made up of a number of apps that work in unison to provide users with a unified user experience and a single point of access to corporate data, documents, communications, collaboration, and other services.
Almost every system can be compromised. The same is true with intranets. For that reason alone, a lot of businesses decide to host their intranet on-site. An intranet is still vulnerable to hacker attacks and harmful malware even if it is hosted locally and users cannot access it online. For instance, a thumb drive can be used to introduce malicious code into the network. Additionally, hackers have plenty of possibilities to lure consumers into clicking on dangerous links or downloading infected files because they are utilising email and browsing the internet.
Employing remote employees in a digital workplace
An effective digital workplace decouples work from a physical location for much of the time. This freeing up of work has several important implications not just about where people work, but how teams are formed and how people come together to solve ad-hoc problems. Businesses that will be successful in the future will be those that break down the barriers between people, workplaces, and technologies and empower their employees to be productive and creative wherever they are. It is a catalyst for new ways of working, but competitive advantage increasingly comes from letting employees use technology in the way they want to. This requires a business culture that puts people first.
- The digital workplace is an effective and engaging, mobile work environment that delivers all the services and collaboration tools employers/workers need.
- It is the virtual, modern version of the traditional workplace.
- It securely provides personalized role-based services, and all the data, applications, and collaboration an employee needs on any device, anytime, anywhere through a consumer-like online experience.
- A digital workplace uses the latest in mobile services and digital technology to adapt to the way people work which increases employee engagement and satisfaction.
- The digital workplace is a concept that describes how technology is increasingly creating a virtual equivalent of the physical workplace, and how that trend allows businesses to rethink traditional processes and increase efficiency.
- The digital workplace is meant to be a virtual equivalent to the physical workplace, which requires strong planning and management due to its fundamental role in people’s productivity, engagement, and working health.