How to Select the Right Intranet Software for Small Businesses?

Date: 18-Oct-2023

small business intranet solution

Many people mistakenly believe that intranet solutions are only suitable for startups or enterprise businesses. However, small businesses can also greatly benefit from having an intranet system in place, as it can facilitate collaboration and communication, and improve overall productivity and efficiency.

When selecting a small business intranet solution for your company, there are several essential criteria to consider. It should be user-friendly yet flexible, affordable yet robust, and most importantly, it should be able to help your small business grow. Here are some tips to help you choose the best intranet solution for your company.

Can Small Enterprises Benefit from Intranets?

Small business intranets are a valuable asset for any organization. They facilitate collaboration, communication, and engagement across the organization, allowing for easy access to and storage of information. Furthermore, studies have indicated that employee engagement is increased when an intranet is implemented. An intranet is especially beneficial for companies with remote or distributed workforces as it enables connectivity regardless of location. Therefore, businesses that wish to improve their internal processes should strongly consider adopting an intranet system.

Intranets can be used by small enterprises to do the following:

  • Boost internal communication among the team
  • Boost participation and collaboration
  • Share information and keep it in one place.
  • Boost personnel productivity
  • support for mixed and remote workforces

How do Intranet Solutions help Small Enterprises?

Adopting an intranet has numerous advantages for small enterprises. Here are a few of the main points.

Enhanced Productivity from Employees

Intranet software for small businesses offers a single knowledge hub.

This translates to workers being able to swiftly and simply get the information they require without having to look through numerous sources or consult their coworkers. Increased workforce productivity and efficiency are the results of this improved information access.

Boost Collaboration

Small business culture must prioritize collaboration. Employees can collaborate on papers and projects on an intranet, where they can also exchange ideas and gather feedback from one another.

Assistance for Remote Employees

An intranet can assist employees stay connected if you work remotely or have employees spread out throughout the country.

It’s simple to look for coworkers and get contact information with a cloud-based intranet for small businesses. Additionally, with just a few clicks, you may conduct video conferences and join online meetings.

A Small Business Intranet Software Should Have These 7 Features.

The advantages of an intranet for small businesses are now clear to you, so let’s look at some important characteristics to consider when selecting the ideal intranet software for your company.

Integration of Workplace and Tools

The ideal intranet software for small businesses will function in harmony with instruments that your personnel are already utilizing, such as Google Workspace or Microsoft 365.

In this way, staff members can access data, cooperate on collective documents, and even arrange gatherings or video calls from a single focal point. Selecting a cloud-based intranet for small businesses such as Creative Social Intranet will also provide you with the ability to integrate with Slack, Zapier, Trello, and more.

Ability to Search Across Apps

If you’re looking for intranet software that will help your employees save time on their work, Creative Social Intranet is the perfect solution. Its Universal Search function lets them search across multiple apps simultaneously, making it easy to find what they need.

Customizable Homepage

A Customizable homepage is an effective way to keep employees engaged with the company intranet. By showing relevant content for each user, you can ensure that everyone has the information they need right at their fingertips. With Creative Social Intranet drag-and-drop widgets, small businesses get access to quick and easy ways to customize the homepage for each user. For example, you can add a new widget that pulls in company news from your channels or a widget that shows employees the most important places on the intranet. This way, everyone is kept up-to-date on what’s happening at the company without having to search through a long list of posts.

Employee Directory

Employee directories are important for remote teams as they provide a way for employees to feel connected to their company. In-office workers can also benefit from employee directories as they can see contact information, photos, and job titles for their co-workers. Customizable homepages save users from having to search through numerous pages to find the information they are looking for. Additionally, video calls, instant messages, and email are just a few clicks away.

Social Collaboration

With a diverse workforce and remote work, socialization between employees has become more important than ever. With social collaboration features such as company intranets and social media, employees can connect and collaborate even when not in the same room. This helps build team morale and keeps everyone up-to-date on company news, events, and more.

Content Management

Small businesses can now take advantage of the same content management features that were once only available to big companies. A good small business intranet should include a CMS so that administrators can easily format and publish content without the need for development or design skills. In a perfect world, you’ll be able to find a platform with templates for intranet pages, a customizable login page, and upgrade options so your brand can be front and center.

Analytics and Reporting

If you are looking for the best intranet software for small businesses, it is important to include reporting features. This will allow you to see the content employees are reading and using the most, and what devices they use to access your intranet and their location. This information can help you make informed decisions about your bottom line. Creative Social Intranet search analytics can provide you with detailed reports on the most-searched keywords, the average time to find results, success percentages, and more. With this data, you can make better decisions about your company’s growth and development.

How to Select a Small Business Intranet and What Do Watch Out For?

Your company’s digital transition is supported by your small business intranet. The best characteristics to search for are listed below.

Fast Installation & Launch

Small firms may lack the money or time necessary to devote to teaching Team members how to use complex intranet software.

A simple, user-friendly design will be present on the top intranets for small organizations. Your staff may utilize the creative platform immediately with little to no training since it is simple to use.

Fully Personalized

If you own a small business, you know that your brand is key to your success. That’s why the best intranet software for small businesses will allow you to customize your intranet to match your company’s branding fully. Creative Social Intranet lets you customize every aspect of your intranet, from the logo and color scheme to the content and navigation. You can even create custom pages and add your own HTML and CSS. This allows you to create a website that looks and feels like your business, without having to hire a professional designer or spend hundreds of dollars on software. So whether you’re looking for an easy way to keep all of your employees up-to-date on company news and events, or want to create a one-of-a-kind website that represents your business perfectly, Creative Social Intranet is the perfect solution.

Creative Social Intranet

Creative Social Intranet is the leading cloud-based intranet software for small businesses. It’s easy to use, fully customizable comes with all the features you need to get your team onboard quickly. Plus, our open API makes it easy to integrate with your existing apps and tools.

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