Five Benefits of Small Business Cloud Intranets

Date: 11-Feb-2023

Cloud Based Intranet for Small Businesses

Integrating business applications and internal communications resources is a key challenge for businesses transitioning to hybrid office and remote working models. Achieving seamless integration of company data, business applications, and employee engagement services through an all-in-one platform can be an overwhelming task. That’s where intranet software comes in handy.

Intranets serve as a centralized repository for company information and provide a unified interface for employees to access corporate resources from anywhere within the organization. They also allow companies to manage their communication channels more efficiently by integrating various forms of messaging (e-mail, chat, IM) into one platform.

In today’s competitive environment, having an effective intranet system is critical to success. Providing employees with convenient access to relevant information and tools can help them work smarter – improving efficiency and productivity while reducing overall costs associated with lost time due to miscommunication or inefficient processes.

What is an enterprise intranet?

An on-premise intranet is a great way to improve communication and collaboration within the company. It allows employees easy access to resources and information, helps them stay up-to-date with company news and changes, and makes it easier for them to find the information they need quickly. Additionally, an on-premise intranet can help companies reduce costs by providing dedicated hardware and networking infrastructure, as well as intranet software that employees can use easily.

There are a few key objectives that any on-premise or cloud intranet solution should have in order to promote employee engagement and enhance the employee experience. These objectives include:

  • Enhancing communication and collaboration between employees and managers.
  • Streamlining workflows and making it easier for employees to find the information they need.
  • Encouraging high employee usage of the intranet leads to increased productivity and efficiency.

Choosing the right intranet hosting solution can be difficult for businesses of any size. However, for small businesses, cloud-based solutions offer many advantages over on-premise options.

These advantages include lower costs, greater flexibility and scalability, and easier access to new applications and technologies. Cloud-based intranets also tend to be more reliable because they are hosted by a third-party provider rather than within the company itself. So, if your business needs an intranet platform that is easy to use and affordable, a cloud-based solution may be the best choice for you!

This is due to a number of reasons, including:

1. The cloud intranet reduces costs

Some Benefits of an On-Premise Intranet

  • Increased productivity:

Most employees feel more productive when they have access to a well-organized, searchable intranet. In fact, research shows that 71% of workers feel better equipped to do their jobs when working from an internal network rather than a public one.

  • Improved communication:

With easy access to company resources and files, employees can share information quickly and easily with each other. This ensures greater cooperation and collaboration across the organization, which leads to improved performance.

  • Reduced customer service complaints:

Employees who have quick and easy access to support materials or software problems are less likely to need customer service assistance. This saves both time for customers and money for businesses in terms of compensation costs incurred due to lost revenue or downtime caused by issues with customer data or products.

  • More secure online transactions:

Businesses that operate online often rely on customer data that is stored on remote servers. If these servers were compromised, sensitive personal information could potentially be accessed by criminals. An intranet makes it harder for hackers to access corporate systems since users must log in using their company ID and password instead of simply entering their name into a web browser window.

  • On-premise vs self-hosted:

There are two main types of internet infrastructures; those run offsite (on-premises)and those where the infrastructure resides within the organization itself (self-hosted). The main difference between these two options is geographical location; and on-premise intranet.

Cloud-based intranet systems are becoming increasingly popular among businesses of all sizes. These systems provide a centralized location for employees to access company information and applications from any device, anytime, anywhere. Because these systems are hosted in the cloud, companies only have to pay a one-time set-up fee and an agreed monthly charge to their cloud intranet provider. This subscription fee is typically based on the number of employees using the system, the volume of intranet traffic, or the network bandwidth needed. For smaller companies with less to spend on expensive IT installations, this arrangement generally proves more cost-effective for the business.

2. Decrease administrative and IT work

Cloud-based intranet services are becoming increasingly popular among businesses of all sizes. Not only do they eliminate the need for companies to employ and dedicate staff to maintaining and managing their own cloud-based solution, but they also provide a number of other benefits, such as:

  • Reduced costs

Cloud-based intranet providers charge subscription fees that include provisions for server specifications, installation of cloud-based intranet software, storage space, technical maintenance, and support. This eliminates the need for companies to pay additional expenses (such as those associated with hiring and training employees in IT) to maintain an internally developed Intranet solution.

  • Simplified administration

Because cloud-based intranets are hosted by a third-party provider rather than within company premises, administrators have simplified access to resources 24/7. They can manage all aspects of the system from a single location without having to worry about IT expertise or specialist equipment.

  • Greater flexibility

Since clouds are accessible from any device or browser with internet access, users can use them regardless of their location or computing capabilities. This makes it easier for organizations to bring Intranets online quickly and easily on an ad hoc basis when needed.

3. Assurances of security and ongoing operations

We have moved past the time when “cloud deployment” was equated with “cybersecurity concern.” The latest security technologies are used by modern cloud-based intranet software and cloud intranet solution providers to host their digital workplace platforms on faraway servers.

Cloud-based intranet providers offer a number of benefits to businesses, including reduced costs and increased productivity. However, it is important that these systems are kept operational at all times – even in the event of a data loss or system crash. This is where Business Continuity measures come into play.

Some cloud-based intranet providers include automated data backups and failover mechanisms for internal communications systems. This helps small business companies keep their cloud-based systems active at all times, even in the event of a data loss or system crash. In addition, these providers typically have measures in place to ensure secure access to company information by employees working from anywhere in the world.

4. 24X7 Access from Anywhere

Is your business looking for a solution to improve employee productivity and collaboration? Do you want to make sure that your company data is always accessible, no matter where an employee is located? Then remote working practices may be the right solution for you.

Remote working practices allow employees to work from anywhere with an active internet connection. This can be a great advantage for small-scale companies that don’t have the resources or space to build their own corporate headquarters. It also makes it easy for businesses to expand worldwide, as employees can access company data from anywhere in the world.

Cloud-based intranet technology harnesses the power of internet connectivity and provides a platform that is available on all devices. This means that customers can view orders, track shipments, and review product details without ever leaving their desktops or laptops at home. With a cloud-based intranet, smaller-scale companies can be sure that their company data and employee experience platform will always be available no matter where they are located in the world!

5. Scalability

Any small business that wants to succeed should aim to expand. The cloud intranet’s inherent scalability and flexibility make it possible for smaller businesses to quickly adapt to growth and change. With a cloud-based intranet, small enterprises may quickly alter system settings and feature sets as they add staff, penetrate new markets, or broaden their business.

Concluding Thoughts

Hello! Thank you for visiting the Creative Social Intranet. We specialize in providing cloud-based intranet and on-premise intranet solutions for companies and institutions of all sizes. Our customers range from the largest global brands such as Virgin Care and Golden State Warriors to ambitious and driven SMEs, as well as charities, financial organizations, and educational institutions.

Our team is committed to delivering high-quality products that meet the needs of our clients. We value customer engagement above all else, which is why we strive to provide 24/7 support via live chat or email whenever possible. If there’s anything we can do to help you with your project please don’t hesitate to contact us. We look forward to hearing from you soon!

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