What is CMS?
CMS (short for Content Management System) is the platform which organize your key content on the web. For a truly integrated intranet, any intranet software will ideally combine both.
Build a living library of needed documents, instructional materials, and self-help information. Creative Social Intranet makes it easy for you to manage your information/data and share your company’s knowledge and assets across divisions and with customers and partners. Add, Modify or Delete multiple level sections for your intranet site wide links through this easy to use Content Management feature in Creative Social Intranet.
Highlights of Content Management System (CMS) tool
Easily Manage Intranet Site Wide Links
Creative Social Intranet gives you brilliant control of your Intranet portal content. Our Social Intranet CMS components give you the resources to manage and organize your website content without having to know HTML or other complex programming tools. Creative Social Intranet allows you to add and edit content using a graphic user interface right inside your intranet portal to make lot of different updates from any Internet-connected computer.
Add, Edit or Delete Multiple Pages
You can easily Add, Edit or Delete pages from Admin of Intranet, in the CMS section. You can create multi level departments. Creative Social Intranet allows you to add conventional site wide links in header and footer of your Intranet. Next level search option is also available in admin of Social intranet to search for different pages in your CMS unit. One can change the status of a page to Show or Hide on an Intranet site. This way, you need not delete the page. Store content in your intranet CMS database and change the status whenever you want.
Data shared in online groups / departments can be saved in the CMS of Creative Social Intranet.
With Creative Social Intranet internal CMS, you don't need shared network drives or FTP servers. It's easy to upload and control a variety of document types: word, Excel, PowerPoint, PDFs and other images. Not only that, but team members can comment on, like or even rate shared documents.
There are large scale filters in the CMS intranet portal that can help you to target your searches or even create special search filters.
What to look for while choosing a CMS intranet that fits your company best?
Easy To Use
Employees should easily be able to get and navigate their way around the system, attracting them to it and keeping training costs low.
Quick To Get Going
The best CMS intranet shouldn’t require technological wizards to install it, your average business user should be able to get it up and going without too much effort.
Nothing is as important as your company’s privacy and security. It’s not worth taking risk in this area; there are enough solutions in the marketplace that will make sure high levels of security for your system.
Managing updates and troubleshooting doesn’t need to be a tough job. Be sure to select a provider who not only sets up your software but helps keep it good and updated on an ongoing basis.
Editing, sharing and searching content should be straightforward. The last thing you want is poor appointing from your team because you’ve gone with a clunky, tricky to use system.
Benefits of Content Management System to a company internal communication
Balance Content with User Experience
A prosperous company intranet results from the mix of various roles. For example, communication and marketing staff focus on messaging, calls to action and customer experience, while IT staff focus on things like process. A CMS balances these parts, making it easy for employees to do what they do best, that is to make content that appeals to their target audience. Customer experience and quality content are just as crucial on your intranet as your external website. Your CMS makes it fast and uncomplicate to engage employees with appropriate, up-to-date news, policy changes or fun promotions. Push principal content out in just minutes with the confidence of knowing it will be published in a way that is consistent with the organization’s vision.
A key advantage of an intranet is to manage your employee’s activities all in one place. They can communicate, manage projects, get files, get news updates and get to know about the company all in one place. A CMS makes this workflow management possible by allowing knowledge base to be quickly added and removed. Your CMS gives you the platform to define an productive content creation process.
Intranet Customization is Still Possible
A common misunderstanding is that using a CMS means that your website will not be unique, having a “boxed” look and feel. In reality, a CMS gives you the best of both worlds: all the benefits of a CMS and also the ability to customize. You get the benefit of a consistent intranet or website. Too much freedom, allowing anyone to customize a page on a whim, will lead to a marketing disaster. On the other hand, when you want to make logical changes, you are not wed to default CMS settings. While custom design capabilities will vary based on the CMS you choose, here is a simple example that will apply to most.
A survey of CMS users disclosed that 63 percent use their CMS daily for reporting and analytics functionality. One of the most important parts of your content strategy is measuring its effect, even on your company’s intranet. Analytics provide insight into what is important to your employees and how much they are involved in their work. Developing an efficient way to collect data is just one more time-consuming process when you create an intranet without a CMS. An effective CMS allows you to track performance and react accordingly.
Create an online Knowledge base
With CMS intranet, employees can Store their training, case study and process, HR policy data online under relevant divisions and subdivisions. With one click employees can read the information from any place any time. This helps create an online library with a knowledge base. Admin can give access to the relevant data tagging relevant groups or departments.